Data protection declaration

Below, you can find the data protection provisions of 

academics GmbH, 
represented by the Managing Directors Christian Roepke and Matthias Weidling 
Speersort 1 
D-20095 Hamburg, Germany 
Tel: 040-320 273-3 
Fax: 040-320 273-44 
Mail: info@academics.com 

Protecting your data is very important to us. It goes without saying that we comply with all data protection provisions that apply in Germany. 

Below, we wish to inform you, in detail, of which data is gathered on our Internet site, for what purposes, and for how long we save this data. Below, we shall comprehensively inform you of what rights you have in relation to the data processing and how you claim these rights. 

Under Point I., you will find an overview of the data that is gathered by us. Under Point II., you will be able to find out what rights you are entitled to. 

Should you have any questions or comments concerning data protection on our internet site, please feel free to get in touch with us at any time. For example, you can get in touch with us by emailing us at info@academics.com. 

I. Overview of the data gathered

On our Internet sites, we gather various types of data. For example, on the one hand we gather personal data, i.e. data that you enter voluntarily when you register for our newsletter, participate in discussion forums or use similar services. On the other hand, we gather so-called tracking information by means of the cookies which are used on our Internet sites. This concerns general data relating to the use of our Internet site which is automatically transferred to us or to third parties when using our Internet site. 

1. Personal data

It is generally possible to use our Internet sites without providing personal data. However, in certain cases, it is necessary to voluntarily provide data, as it is otherwise not possible for us to provide you with our services. 

In the sections below, you will find information concerning the purposes for which we request that you provide personal data, what data we gather, what we use this for and how long we save the data which you have provided. 

a.) Registration / Newsletter

On our Internet site, we provide you with the option of registering for our services by providing your email address. Your data is entered in an input mask and then sent to us and saved by us. 

At the time of registration, the following data is also saved: 

• IP address 
• Date and time of the registration 
• Email address 

After the registration, you will then receive a confirmation email from us which you then use to complete your registration. Once the registration process has been completed, you need to provide a password, which we save. Following a corresponding entry, we also save your search profile, as well as other personal data that you may have provided, such as title, surname and first name. 

In order to carry out the registration, one has to provide an email address and a password. Without the creation of a search profile, it is not possible for us to send you the current job vacancies by means of the newsletter. Therefore, providing this data is necessary in order to fulfil the respective contract. Providing your title, surname and first name is voluntary. Should you decide not to provide us with this data, you will not experience any disadvantages as a result. The processing of the data voluntarily provided by you is also based on Article 6 Paragraph 1 Letter a) of the GDPR. 

Gathering the email address and search profile serves the purpose of sending you current job vacancies which suit your profile, as well as other interesting information about the job market, by means of the newsletter. It is possible to cancel the newsletter registration at any time by deleting this in full. You can carry out such a deletion either in your profile settings or by clicking on the appropriate link, contained in each newsletter. 

The legal basis for the processing of the data in the course of the registration, as well as for the newsletter, is your registration for these services provided by us. To this extent, the processing of your data takes place on the basis of Article 6 Paragraph 1 Letter b) of the GDPR. 

We also process your personal data for the purposes of advertising our own products and services. Should you have consented to the sending of the respective newsletter during the registration process, the processing of your data for this purpose is also based on Article 6 Paragraph 1 Letter a) of the GDPR, as well as on Article 6 Paragraph 1 Letter f), as we have a commercial interest in the processing for advertising purposes. 

You can revoke your consent to the processing for advertising purposes at any time, for example, by sending an email. However, please bear in mind that we will then delete your registration in full. 

Should relevant consent be present on your part, your data will also be passed on to our collaborating partners, Zeitverlags Gruppe and Deutscher Hochschulverband, for the purposes of advertising. This disclosure is based on our corresponding commercial interest and therefore on Article 6 Paragraph 1 Letter f) of the GDPR. 

Your data will be deleted, once the gathering of the data is no longer necessary in order to attain this purpose. Your email address will be saved for as long as your registration continues to exist and the newsletter subscription remains active. 

b.) Getting in touch

Also, if you get in touch with us via a form on our Internet site or by email, we receive personal data from you. This data is saved by us for six months in order to process the query (see Article 6 Paragraph 1 Letter b) of the GDPR) and in case of follow up queries (Article 6 Paragraph 1 Letter f) of the GDPR). 

We do not pass this data on without your consent to so doing, unless this is necessary in order to fulfil the contract. 

c.) Booking job advertisements

On our website you have the option of booking job advertisements to be displayed in our jobs market. If you carry out such a booking, it will be necessary for you to provide us with the following categories of data: 

description of employer, job title, job description, employer, post code, town/city and, in the case of paid bookings, the relevant invoice details (employer, salutation, first name, surname, street, building number, post code, town/city, country, e-mail address, as well as optionally your telephone number, fax number and VAT ID number). It is necessary to provide that data here to conclude a contract on the display of a job advertisement. If you do not provide that data a contract cannot be concluded. The information is necessary for the performance of the contract, and its processing is thus based on Article 6(1) sentence 1 point (b) GDPR. The provision of the further data which is not marked with a star in the form (salary, follow-up reference number, deadline for applications, start date, application contact, street, building number, country, location, telephone number, fax, e-mail, URL) is optional. A contract can be concluded even if you do not provide that data. The processing of that data is based on your consent to the processing granted by entering the data and thus on Article 6(1) sentence 1 point (a) GDPR.

You also have the possibility of setting up a customer account. For this purpose you must inform us of your e-mail address and assign a password. The processing of that data is based on your consent to the processing granted by entering the data and thus on Article 6(1) sentence 1 point (a) GDPR.

We will make your data available, except for the information on your invoice address, in the jobs market on our website for the period booked by you.

We will store your data for the duration of the contractual relationship and in addition until the end of the statutory time limitation periods / for the duration of the applicable retention periods under tax laws. 

The production of the job advertisements is handled by a third-party service provider commissioned by us. The disclosure of data in this context is based on our legitimate interest in outsourcing those tasks and thus on Article 6(1) sentence 1 (b) GDPR.

2. Data which is gathered automatically when using our website

Alongside the data which is provided by you voluntarily, during each visit that you make to our Internet sites we also gather data automatically, which enables us to ensure that you can use our Internet sites without interruption and you can be provided with direct access to certain information and links to third parties. 

Below, we will describe the various programmes used by us, the purpose of their inclusion and the categories of data which are gathered. 

For the purposes of data gathering, most of the programs which are included use so-called "cookies". Cookies are small text files which are created automatically by your Internet browser and which are saved locally on your end device (computer, tablet, smartphone, etc.) when you visit our Internet site. 

Cookies do not harm your end device in any way. The use of cookies allows us to make the use of our services more pleasant for you. As an example, cookies allow us to recognise you again next time you visit our website, so that you do not need to repeat the personal settings previously effected. In addition, we use cookies in order to record statistics concerning the use of our website and for the purposes of evaluating the optimisation of our services for you (for example Google Analytics). All cookies are automatically deleted after a respectively defined period of time. 

The data which is processed by the cookies is necessary for the named purposes in order to safeguard our legitimate interests, as well as the interests of third parties, in accordance with Article 6 Paragraph 1 Letter f) of the GDPR. 

Most browsers accept cookies automatically. You can generally prevent the saving of cookies on your hard drive by selecting "reject the acceptance of cookies" in your browser settings. You can also set your browser in such a way that you are asked for your agreement before the setting of cookies. Finally, you can also delete cookies which have been set previously. Information as to how these processes work can be found in the instructions of your browser operator. However, please bear in mind that these settings only apply to the respective device or browser in which these were carried out. 

We wish to point out that should you deactivate the cookies for our website, you may no longer be able to fully use all functions of the website. 

Information breakdown concerning the data which is gathered by us automatically: 

a.) Logfiles

When accessing our website, information is automatically sent to our website's server by the browser which is used on your end device. This information is saved temporarily in a so-called logfile. 

Thereby, the following information is automatically recorded (IP address, date and time of the access, if applicable, name and URL of the accessing file, if applicable, website from which the access takes place (referrer URL), browser used and, if applicable, your computer's operating system and the name of your access provider). 

The named data will be processed by us for administrative purposes, as well as in order to ensure a seamless establishment of a connection and comfortable use of the website by you and also in order to ensure that our system works in a secure and stable manner. 

The IP address, i.e. the only date which can be used to trace your person, will be immediately deleted or anonymised in such a way that it is no longer possible to trace your person. 

The legal basis for the data processing is Article 6 Paragraph 1 Sentence 1 Letter f) of the GDPR. 

b.) Own cookies

Our website saves the following cookies for the purposes listed below and for the respective stated duration: 

• "academics-user" - until the end of a browser session, with the objective of marking the registration status of the user; 
• "cookie-notice-seen" - until 31.12.3017 with the objective of recording whether the cookie notices were displayed and confirmed; 
• "bookmarks" - until the end of a browser session, with the objective of retaining the marked job IDs in the list; 
• "athene-session" - until the end of a browser session, with the objective (browsersession - navigation, user status, surfing behaviour, reference to the data contained on the server)

You can prevent the saving of the cookies by using the corresponding browser settings described above. 

The saving of the cookies is based on our legitimate interest in providing you with a functional and user friendly Internet site and therefore on Article 6 Paragraph 1 Letter f) of the GDPR. 

c.) INFOnline

Our website uses INFOnline's "scalable central measurement procedure" in order to calculate key statistical figures for the use of our services. 

During this process, anonymous measurement values are gathered. In order to recognise computer systems once again, the scalable central measurement procedure uses either a cookie with the name "ivwbox.de" or a signature which is created from the various details of your computer, which is transferred automatically. IP addresses are not saved during this process and are only processed in anonymous form. The scalable central measurement procedure was developed in compliance with data protection regulations. The objective of this is to determine the intensity of use and the number of users of a website, in statistical terms. At no point are individual users identified. Your identity remains protected at all times. You do not receive any advertising via the system. 

For web services which are members of the Informationsgemeinschaft zur Feststellung der Verbreitung von Werbeträgern e.V. (IVW) or which participate in the "Internet facts" study of the Arbeitsgemeinschaft Online-Forschung e.V. (AGOF), the usage data is published monthly by the AGOF and the Arbeitsgemeinschaft Media-Analyse e.V. (ag.ma), as well as by the IVW, and can be viewed at www.agof.de, www.agma-mmc.de and www.ivw.eu. 

Besides the publication of measurement data, the IVW checks the scalable central measurement procedure regularly in order to ensure that it is used in accordance with the rules and with data protection. You can find further information concerning the scalable central measurement procedure on the website of INFOnline GmbH, which operates this, the data protection notices of AGOF and the data protection notices of the IVW. You can object to data processing by the scalable central measurement procedure here: 

The IVW "i00" pixel is used and is saved until 359 days have expired. 

The saving of the named data is based on our interest in evaluating the named data in order to continually further develop our Internet site and services in accordance with Article 6 Paragraph 1 Letter f) of the GDPR. 

d.) Webtrekk

We use the services of Webtrekk GmbH, Robert-Koch-Platz 4, 10115 Berlin (hereinafter referred to as "Webtrekk") in order to gather statistical data concerning the use of our web services, to permanently improve and optimise these and to therefore make this more interesting for you. Some data gathered during the visit to this website is used for statistical evaluation. Direct tracing back of a person is precluded at all times. 

The purpose of the data which is collected in such a way is to create anonymous use profiles which form the basis of the web statistics. The data gathered with the Webtrekk technologies is not used in order to personally identify the visitor of this website and at no times is it combined with the owner of the pseudonym's personal data. The data is transferred only to Webtrekk, which processes this solely in accordance with the purpose and contractual engagement. Webtrekk has been certified in the area of data protection by TÜV Saarland. Further information concerning data protection at Webtrekk can be found here: www.webtrekk.com/en/warum-webtrekk/dsgvo-datenschutz. 

In the course of your visit to our website, information which your browser transfers will be gathered and evaluated. This takes place by means of cookie technology and so-called pixels, which are integrated into every website. The purpose of the cookies is the recognition of new and regular visitors and are limited to statistical evaluation and a maximum lifespan of six months, on the recommendation of the data protection authorities. 

An overview of the cookies which are saved by Webtrekk can be found here: www.support.webtrekk.com/hc/en-us/articles/360000148829-Which-cookies-are-set-by-Webtrekk-. 

The following data is gathered: Request (file name of the requested file) Browser type / version, browser language, operating system used, inner resolution of the browser window, monitor resolution, Javascript activation, Java on / off, cookies on / off. colour depth, referrer IRL, IP address - is immediately anonymised and deleted following processing, time of the access, clicks, if applicable, form content (in case of free text fields only "filled in" or "not filled in" is transferred. 

The IP address is transferred during each server access, so that the server knows to where the response needs to be sent. The IP address is contained in each Internet service provider (IPS) once connected to the Internet and the ISP can see which IP address was assigned to which of its customers, at what time. For as long as the IP address is saved, it is theoretically possible to determine the identity of the owner of the connection, via the ISP. 

Therefore, our statistics service provider only saves the IP address in shortened (anonymous) form and only uses this for session recognition, for geolocalisation (up to city level) and in order to defend against attacks. The IP address is then immediately deleted, so that the recorded data is anonymous and even via the ISP, it is no longer possible to trace the identity of the user. 

As a website visitor, you can object to the data saving of your visitor data which was gathered anonymously, so that it is no longer obtained in the future. In order to exclude Webtrekk web controlling, a cookie with the name "webtrekkOptOut" is set. This cookie is valid for 12 months. Your objection is valid for as long as you do not delete the cookie. Please bear in mind that should you delete all of the cookies on your computer, this opt out cookie will also be deleted, i.e. should you wish to object to the anonymous data gathering by Webtrekk, you need to reset the opt-out cookie. The cookie is set for the named domain, per browser and computer. Should you visit our website at home, at work or with various browsers, you need to activate the opt-out cookie in the individual browsers and on the various computers. 

In order to prevent the recording of data by Webtrekk, please click on the following link: Tracking deregistration. 

The saving of the named data is based on our interest in evaluating the named data in order to continually further develop our Internet site and services in accordance with Article 6 Paragraph 1 Letter f) of the GDPR. 

e.) Google Analytics

For the purposes of ensuring that our offers and services respond to demands and for the purposes of continual optimisation, we use Google Analytics, a web analysis service of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter referred to as "Google"). 

Google uses cookies in order to create pseudonymised use profiles. The information generated by the cookies contains references to your use of our Internet site, such as the browser type / version used, the operating system used, the referrer URL, the host name of the accessing computer (IP address) and the time of the server enquiry. 

This information is transferred to a server of Google in the USA and saved there. The information is used in order to evaluate the use of the website, in order to compile reports concerning website activities and in order to provide further services connected to the use of the website and use of the Internet for purposes of market research and ensuring the design of these Internet sites responds to requirements. 

This information may also be transferred to third parties, should this be mandated by law or should third parties process this data under an engagement. 

Under no circumstances will your IP address be combined with other data by Google. The IP addresses are anonymised, so that tracing is not possible, you IP address is shortened and only passed on to Google in shortened form. 

You can prevent the installation of cookies by setting your browser software accordingly. In addition, you can prevent the recording of the data generated by the cookie which relates to your use of the website, as well as the processing of this data by Google by downloading and installing a browser add on (tools.google.com/dlpage/gaoptout?hl=en). 

Further information concerning data protection in connection with Google analytics can be found in Google Analytics - Help (support.google.com/analytics/answer/6004245?hl=en). 

Further information concerning the data protection policies of Google can be found here: policies.google.com/privacy?hl=en. 

The saving of the named data is based on our interest in evaluating the named data in order to continually further develop our Internet site and services in accordance with Article 6 Paragraph 1 Letter f) of the GDPR. 

f.) Google Adwords / Google Tag Manager / Google Dynamic Remarketing

Our website uses Google AdWords and Google Tag Manager for the purposes of personalised online advertising, which is tailored to interests and location. 

These services enable us to target visitors to our website, with targeted advertising, in the course of marketing campaigns relating to our products on the websites of our advertising partners. This form of advertising takes place anonymously. The inclusion of the advertising material in the websites of our partners takes place by means of Google Adwords, Google Dynamic Remarketing and the Google Tag Manager on the basis of cookie technology ("DoubleClick Cookie") and the prior visit to our website. The data is gathered and saved by Google. Our advertising partners do not receive any information concerning the data which is saved in the cookie. 

In the cookie, an ID number is saved together with the ID address of the computer which is being used, by means of which Google can determine how often you have accessed which website. Apart from the IP address, no further personal data such as email addresses, company names or telephone numbers is saved. The data which is saved in the cookie is not combined with other personal data in order to create user profiles. User can deactivate DoubleClick Remarketing Pixels by accessing the deactivation site for Google advertising or the deactivation page of the network advertising initiative (NAI). 

An overview of the cookies / pixels which are used by Google can be found here: policies.google.com/technologies/types?hl=en.

The saving of the named data is based on our corporate interest in providing you with target group orientated advertising and therefore Article 6 Paragraph 1 Letter f) of the GDPR. 

g.) ADITION

By means of the ADITION adserving technology of AITIION technologies AG, data is collected and saved on this website for marketing and optimisation purposes. Pseudonymised user profiles can be created from this data. Cookies can be used for this purpose. The data gathered with the ADITION adserving technology is not used in order to personally identify the visitor of this website and at no times is it combined with the owner of the pseudonym's personal data. ADITION technologies AG does not save any personal data through the setting of cookies. All information merely contains technical information, such as the browser being used or the operating system which is installed. The data gathering and saving can be objected to at any time with effect for the future. You can use this link for this purpose. 

h.) Google Sign-in

You can log in to, or register for, our Internet site with your Google account. Should you select this form of registration, a connection will be established to your Google account when you click on the button accordingly. Google (Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA) is then informed that you are visiting our Internet site and we receive various data from Google. As to what data this concerns, please view the settings of your Google+ account or the data protection provisions of Google which you can find here: policies.google.com/privacy?hl=en. 

The saving of the named data is based on our interest in providing you with the simple option of registering via your existing Google account and therefore on Article 6 Paragraph 1 Letter f) of the GDPR. 

i.) Facebook login and "sharing"

You can also log in to, or register for, our Internet site with your Facebook account (Facebook, Inc., 1601 Willow Road, Menlo Park, CA 94025). Should you select this form of registration, a connection to your Facebook account will be established and an exchange of data takes place. Facebook is then informed that you are visiting our Internet site and we receive personal data relating to you from Facebook. You can find out what specific data this is by viewing your Facebook profile settings, as well as the data protection declaration of Facebook, which you can view here: www.facebook.com/about/privacy/update. 

You also have the option of sharing the contents of our Internet page in your Facebook profile. Should you click on the corresponding button, a connection is carried out from our Internet site to your Facebook account. By means of this, information is transferred directly to Facebook from your browser and saved there. Should you be logged into Facebook, Facebook can allocate your visit to our website directly to your Facebook account. Even if you are not logged in, or do not own a Facebook account, your browser transfers information (for example which website you have accessed, your IP address) which is saved by Facebook. Details concerning the handling of your personal data by Facebook and your rights in this regard can be found in the data protection notices of Facebook, 1601 South California Avenue, Palo Alto, CA 94304, USA, which you can view here: Data protection notices of Facebook. www.facebook.com/about/privacy/update. 

The saving of the named data is based on our interest in providing you with the simple option of registering via your existing Facebook account and enabling the sharing of content and therefore on Article 6 Paragraph 1 Letter f) of the GDPR. 

j.) Twitter

You also have the option of sharing our content in the social network Twitter, Twitter Inc, 795 Folsom St., Suite 600, San Francisco, CA 94107, USA. 

When you click on the "re-tweet" button, the websites visited by you are connected to your Twitter account and notified to other users. In such a case, data is also transferred to Twitter. Details concerning the handling of your data by Twitter, as well as your rights and setting options for the protection of your personal data can be found in Twitter's data protection declaration. 

The saving of the named data is based on our interest in providing you with the option of sharing our content in social media and therefore on Article 6 Paragraph 1 Letter f) of the GDPR. 

k.) Xing

You also have the option of sharing our content in the social network of XING AG. Dammtorstraße 30, 20354 Hamburg, Germany. 

During this process, no saving of personal data relating to you in connection with the accessing of this website will be carried out. In particular, no IP addresses will be saved by XING. Your utilisation behaviour will also not be subject to any evaluation. The current information relating to data protection with regards to the "share button" and further relevant information in this respect can be read here. 

The saving of the named data is based on our interest in providing you with the option of sharing our content in social media and therefore on Article 6 Paragraph 1 Letter f) of the GDPR. 

l.) LinkedIn

You also have the option of sharing our content in the social network LinkedIn, of the LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043. 

When you click on the LinkedIn button, the websites visited by you are connected to your LinkedIn account and notified to other users. In such a case, data is also transferred to LinkedIn. More detailed information concerning the gathering of the data and your legal options and setting options can be found here: www.linkedin.com/static. 

The saving of the named data is based on our interest in providing you with the option of sharing our content in social media and therefore on Article 6 Paragraph 1 Letter f) of the GDPR. 

II. Your rights

You have the right to receive information concerning personal data saved by us, at any time. You also have the right to portability, correction or deletion, as well as restriction, to the processing of your data. In addition, you can submit an objection to the processing of your data at any time. Your rights will now be explained individually: 

1.) In accordance with Article 15 of the GDPR, you have the right to request confirmation from us as to whether personal data relating to you is being processed. Should this be the case, you also have the right to information regarding this personal data and information concerning the purpose of the processing, the category of personal data which is being processed, the recipients or categories of recipients to whom the personal data has been disclosed or will be disclosed, the planned duration for which the personal data will be saved, the existence of right of correction or deletion of the data which relates to you or the right to have the processing restricted, or to raise an objection against this processing, the existence of the right to complain to a supervisory authority and to obtain all available information concerning the origin of the data, should this not have been obtained directly from you. 

2.) According to Article 16 of the GDPR, you have the right to request the immediate correction or completion of incorrect personal data which relates to you. 

3.) Under the conditions specified in Art. 17 GDPR, you have the right to request the deletion of your personal data stored with us, unless the processing is necessary to exercise the right to freedom of expression and information, to fulfil a legal obligation, for reasons of public interest, or to assert, exercise or defend legal claims.

4.) Subject to the requirements set out in Article 18 of the GDPR, you have the right to request that the processing of your data be restricted. 

5.) In accordance with Article 20 of the GDPR, you have the right to receive personal data relating to you in a structured, current and machine-readable format, as well as the right to transfer this to a different responsible body, should the requirements set out in Article 20 of the GDPR be present. In this respect, you have the right to have the personal data relating to you transferred directly to the other responsible body. 

6.) According to Art. 21 GDPR, if your personal data is processed on the basis of legitimate interests pursuant to Art. 6(1) sentence 1 letter f GDPR, you have the right to object to the processing of your personal data pursuant to Art. 21 GDPR, insofar as there are reasons for this arising from your particular situation. You have the right to object to the processing of your data for the purpose of direct marketing at any time without stating a particular situation. If you wish to exercise your right of revocation or objection, simply send an e-mail to info@academics.com. 

7.) Should you be of the opinion that the processing of your data breaches data protection laws or your entitlements under data protection laws have been otherwise breached, you can complain to the competent supervisory authority. 

Should you have any questions concerning our data protection declaration, we would be happy to assist. You can contact us as follows: 

academics GmbH 
Speersort 1 
D-20095 Hamburg, Germany 
Tel: 040-320 273-3 
Mail: info@academics.com 

You can contact our data protection officer at dsb@zeit.de.