GSI Helmholtzzentrum für Schwerionenforschung in Darmstadt operates one of the leading particle
accelerator facilities for science. In the next couple of years, the new FAIR (Facility for Antiproton and
Ion Research) facility will be constructed, as part of an international cooperation, and will become one
of the largest research projects worldwide. GSI and FAIR offer the opportunity to work together in this
international environment with a team of employees committed to delivering world-class science on a
The Helmholtz Research Academy for FAIR (HFHF) has been established since January 2020 by GSI as
well as four Hessen universities and research institutions and is funded by the Hessen State Ministry for
Higher Education and Research and the BMBF. The aim of HFHF is to support the strategic partners of
GSI in doing research for FAIR.
For the support of the Managing Director and the scientific and administrative coordinator of HFHF, we
are looking, at the earliest possible start date, for an
Independent handling of all telephone and correspondence with partner institutions, authorities, domestic
and foreign institutes, also in English and another foreign language
Administrative support for the Managing Director, the Board of Directors, the Academic Council as
well as the HFHF coordinator
Additional secretarial tasks including preparation of business trips, public transport, scheduling and
monitoring of deadlines
Independent organization, preparation and follow-up of all committee meetings
Participation in tasks of administrative organization
Creation and maintenance of financial overviews to monitor the work of the HFHF as well as reconciliation
with SAP account statements
Collecting and submitting all publications produced by researchers affiliated to HFHF into the GSI
Exchange of information with the staff of the Helmholtz Graduate School for Hadron and Ion Research
Maintenance of all HFHF forms and guidelines and provide translations into English
Organization and handling of seminars, colloquia and guest lectures
Support in the organization of international conferences and workshops
Assistance with the maintenance of the website (both German and English)
Assistance with the organization of outreach activities
We are looking for a distinctive organizational talent with a high degree of independence and personal
responsibility as well as experience in administration. In addition, the administrative assistant should
possess a high degree of reliability, a systematic way of working, a distinct sense of responsibility, high
self-motivation and exemplary commitment as well as the ability to work in a team. Very good IT skills
(MS Office and SAP) are also required as well as very good knowledge of German and written and spoken
English. An education in business administration or accounting as well as knowledge of the state
administrative regulations and university structures would be advantageous.
We offer you a diversified and challenging job as part of an experienced project team in our internationally
renowned research institute. More information about GSI and FAIR is available at www.gsi.de and www.fair-center.eu.
The position is initially limited to a duration of two years. Salary is equivalent to that for public employees
as specified in the collective agreement for public employees (TVöD Bund).
GSI supports the vocational development of women. Therefore, women are especially encouraged to
apply for the position.
Handicapped persons will be preferentially considered when equally qualified.
Job interviews will be scheduled in calendar week 42.
Please send your complete application documents, including your salary expectations, while mentioning
the posting-ID, at the latest until September 25, 2020 to:
GSI Helmholtzzentrum für Schwerionenforschung GmbH